EXMAR report 2025

3.1 Sustainability at EXMAR 85 3.1.4 Data collection With the double materiality assessment, we have defined our material topics from an impact, financial and double materiality viewpoint. Subsequently, these topics determined which ESRS apply and which data points were to be disclosed within this report. The next step contained a gap assessment to evaluate which information was already available and in what format. The gap assessment and, hence, data collection, proved to be a huge exercise in 2024 as information was spread throughout EXMAR Group, on different levels and in different entities. During 2025, many efforts were made to streamline the data collection process and improve efficiency and validation/controls. Coordinated by the Head of ESG & Compliance, responsible for sustainability at group level, we aim to structure data collection and reporting, developing clear data flows, including strict planning & deadlines and maintaining oversight as well as automating as much as possible. Although several steps have been taken, the process is still ongoing, and modifications are needed when challenges or issues arise. In general, our ESG taskforce is responsible for developing, gathering and securing our data collection. This group consists of people across different departments and entities, with specific knowledge and expertise. Chapter 3.4 – Governance elaborates on the ESG taskforce, its members and their input and output. Concretely, the data collection process is coordinated by the Head of ESG & Compliance. She is responsible for collecting, controlling and consolidating all data from the different data contributors worldwide. In addition, she is the contact person for audit, responsible for ensuring auditability of the process and the final report. Specifics on our data collection are provided in the chapters on environmental, social and governance topics, detailing the full process and providing information on data modifications (if needed). 3.1.4.1 ESTIMATES We are optimizing our data process to create an efficient, consistent and continuous data flow, integrating the necessary controls and validation. However, several data points are still lacking direct measurements. The table below shows the metrics for which we rely on estimates (indirect sources). We are confident that these metrics have a minimal effect on data accuracy for four reasons. Firstly, the estimates are not applicable to all entities in scope as for some entities – e.g., the offices for EXMAR nv and EXMAR Ship Management, real data is available and estimates are not needed. Second, scope 1 and scope 2 emissions represent only 0.54% of our total GHG emissions (1% in 2024). Third, emissions related to vessel fuel account for 89% of scope 3 emissions and are based on actual data. Lastly, the number of worked hours of office employees is minimal compared to the number of worked hours of our seafarers – for which we have real data. In conclusion, EXMAR does not have any quantitative data or monetary amounts with a high level of measurement uncertainty. METRICS ESTIMATES Emissions offices (Scope 1) Fuel usage for heating & cooling The actual office space size (preferred): Actual total m 2 * CO 2 equivalent/year The number of people working in the office: # of people * CO 2 equivalent/year Emissions offices (Scope 2) Electricity consumption for heating, cooling & lighting The actual office space size (preferred): Actual total m 2 * factor for kWh use per year * CO 2 equivalent/year The number of people working in the office: # of people * factor for kWh use per year * Average m 2 office per person * CO 2 equivalent/year Emissions offices (Scope 3) Employee commuting Number of people travelling by car (not owned/leased by EXMAR) * Average distance travelled (km) per workday per employee * CO 2 equivalent for a medium sized diesel car Waste management Number of people in office * CO 2 equivalent for office garbage/year Hotel stays Number of nights in hotel * CO 2 equivalent for hotel stay in a particular country Emissions vessels (Scope 3) Vessel purchase, goods and services Spend-based Emissions OFFICES (SCOPE 3) Office expenses Spend-based Social office personnel Working hours of office employees Number of hours people work contractually per week * 11 (average amount of weeks per quarter)